Guidelines
- Author & Submission Guidelines
This section is critical for maintaining academic standards and ensuring a smooth peer-review process.
- Formatting Requirements:
- File Format: Typically MS Word (.docx) or LaTeX.
- Layout: Double-column or single-column, A4 size.
- Typography: Times New Roman, 10pt or 12pt font with single line spacing.
- Submission Standards:
- Page Limits: Commonly 5–8 pages for regular papers.
- Plagiarism Policy: Total similarity must often be under 20% (some conferences require <10%), with no single source exceeding 1–5%.
- Presentation Guidelines
Outline technical expectations for different session formats to help speakers prepare.
- Keynote Presentations:
- Time Allocation: Usually 40–45 minutes for presentation and 3–5 minutes for Q&A.
- Slide Format: 16:9 aspect ratio is preferred for modern screens; use high-contrast colors (e.g., dark text on light background).
- Oral Presentations:
- Time Allocation: Usually 30–35 minutes for presentation and 3–5 minutes for Q&A.
- Slide Format: 16:9 aspect ratio is preferred for modern screens; use high-contrast colors (e.g., dark text on light background).
- Poster Presentations:
- Dimensions: Standard sizes like A0 or A1 (portrait) or max 4ft x 3ft.
- Design: 50% graphics/visuals; text should be legible from 3–4 feet away.
- Materials: Inform presenters if pushpins or tapes will be provided at the venue.
- International Travel & Visa Guidelines
Crucial for non-resident attendees to avoid travel disruptions.
- Visa Support: Detail the process for requesting an Official Invitation Letter. State that letters are usually only issued after successful registration and payment.
- Passport Validity: Remind attendees that passports typically need at least 6 months validity from the travel date.
- Accommodation: Suggest recommended hotels near the venue, ideally those with pre-negotiated conference rates.
- Registration & Policy Guidelines
- Cancellation Policy: Deadline for refunds (e.g., "Full refund before 90 days, 50% before 45 days, no refund thereafter").
- Inclusions: Access to all sessions, conference kit, certificates, and specified meals.