1. Registration and Payment

• Registration for the Conference is confirmed only after full payment of the applicable fees.

• Payment can be made via credit/debit card, online transfer, or other approved payment methods listed on the registration page.

• All fees must be paid in full within the specified time period to secure participation.

• Early-bird discounts are valid only if payment is received before the stated deadline. Late payments may result in standard rate charges.

2. Transfer and Substitution

• A paid registration may be transferred to another individual from the same organization, provided written notice is submitted at least 14 days prior to the Conference.

• Transfers to future editions of the Conference may be permitted at the organizer’s discretion and must be requested in writing.

• Once transferred, registrations are non-refundable and non-reversible.

3. Cancellation and Refund Policy

• Cancellations received more than 90 days before the event: Eligible for a full refund, minus an administrative fee of USD 100 (or equivalent).

• Cancellations received between 90 and 45 days before the event: 50% of the registration fee will be refunded.

• Cancellations received within 45 days of the event: No refunds will be issued.

• Payments made for virtual participation, e-posters, or sponsorship packages are non-refundable.

• In case of postponement due to unforeseen circumstances, registrations will automatically transfer to the rescheduled dates without refund.

4. Cancellation, Postponement & Force Majeure

• The Conference reserves the right to cancel, postpone, or change the venue or format (including converting to a virtual event) due to circumstances beyond its control, including but not limited to natural disasters, political unrest, pandemics, strikes, or other force majeure events.

• In such cases, all registrations will be automatically transferred to the new dates or virtual platform. Refunds will not be issued.

• The Conference shall not be liable for any costs or losses incurred by participants, including travel, accommodation, or other personal expenses.

5. Liability and Personal Property

• Attendees are responsible for their own safety, belongings, and personal property at all times during the Conference.

• The Conference is not liable for any personal injury, loss, or damage to property that may occur during participation or travel related to the event.

• The organizers assume no responsibility for opinions, advice, or information presented by speakers, sponsors, or delegates.

6. Photography, Filming & Media

• By registering, participants consent to the use of photographs, audio, and video recordings taken during the Conference for promotional, educational, or archival purposes.

• The Conference may use such media on websites, social platforms, publications, or other media without additional consent or compensation.

• Personal photography or video recording during sessions is not permitted without prior written approval.

7. Data Protection & Communication

• The Conference collects and processes personal data in accordance with its Privacy Policy.

• By registering, participants consent to receive event updates, logistical details, and announcements related to current and future conferences.

• Participants may opt out of promotional communications at any time by notifying the organizers via email.

8. Amendments to Terms

• The Conference reserves the right to modify or update these Terms & Conditions at any time without prior notice.

• Any updated version will be published on the official Conference website, and continued participation will constitute acceptance of the revised terms.